Privacy — Oxford Talks

Who we are

The Oxford Talks Ltd, registered in England and Wales, company number 13643164, registered office Office 1.02 Chester House, 1-3 Brixton Road, London SW9 6DE. Oxford Talks USA Inc., a Delaware corporation, works under the same policy. Where this page says "we", it means both.

We are the controller of the personal data described here.

What we collect

What you give us. When you apply, enquire, or book, you tell us your name, email address, company, city, and what you have in mind. If you give a talk, we hold what is needed to film, publish and pay for it: contact details, a biography, a portrait, and the recording itself.

What the site collects. Pages visited, the device and browser used, and an approximate location derived from your IP address. This comes through cookies and similar tools, listed on the Cookies page.

We do not ask for, and do not want, special-category data such as health, religion or political opinion.

Why we use it

To answer you. Replying to an application, an enquiry or a booking. Basis: taking steps at your request before a contract.
To deliver what you asked for. Running the Fellowship, a Circle event, a studio session, or a filmed talk. Basis: performance of a contract.
To publish talks. An orator's name, portrait, biography and recording appear on this site and on the platforms we publish to. Basis: the agreement each orator signs.
To understand the site. Which pages are read and where visitors come from, in aggregate. Basis: our legitimate interest in running a site that works, and your consent for non-essential cookies.
To keep in touch. Occasional news about talks and events, only if you asked for it. You can stop at any time. Basis: consent.

We do not sell personal data. We do not make automated decisions about you.

Who we share it with

The people and services that help us run Oxford Talks, each bound to use data only on our instructions:

Webflow — hosts this site and receives form submissions.
Google Analytics and Hotjar — site measurement, described on the Cookies page.
Luma and Stripe — event registration and payment for Circle events.
Calendly — studio and call bookings.
Notion, ClickUp, Google Workspace, Dropbox — where we keep our own records and files.
YouTube, Spotify and Apple Podcasts — where talks and episodes are published. This site links out to them; it does not embed them, and they do not read data from this site.

Some of these companies are outside the United Kingdom. Where data leaves the UK we rely on the UK's adequacy regulations or the International Data Transfer Agreement.

We will disclose data if the law requires it.

How long we keep it

Enquiries and applications — 24 months from our last exchange, then deleted.
Contracts, invoices and orator agreements — 6 years after the relationship ends, as tax and company law require.
Published talks — for as long as the talk is published. An orator may ask us to take a talk down; see the agreement.
Analytics — 14 months, then aggregated.

Your rights

You can ask us for a copy of the personal data we hold about you, to correct it, to delete it, to restrict or object to how we use it, or to receive it in a portable form. Where we rely on your consent, you can withdraw it at any time.

Write to the address below. We answer within one month. If you are not satisfied, you can complain to the Information Commissioner's Office at ico.org.uk.

Contact

Privacy questions: hello@oxfordtalks.io, or by post to the registered office above.

If this page changes, the date at the top changes with it.